Jim Benson Personal Kanban

Jim Benson shows you how to understand your work on a much deeper level.


So you can do the best thing at any given time.

Sounds difficult, right?

It’s not.

Jim’s methodology (Personal Kanban) is highly visual — you can see at a glance what needs to get done, what you’re working on, what your priorities are, and what you’ve accomplished.

Personal Kanban has two rules:

  1. Visualize your work.
  2. Limit your work in progress.

These rules (and some Post-It notes) will help you understand your work. And that understanding is the key to controlling it.

Listen in and enjoy!

Sticky Note Kanban

Orange = Leverage, Grey = Grow & Serve Community, Yellow = Expand Skills, Blue = Admin

In this episode we cover:

  • Why people should operate at less than 60% capacity.
  • How to visualize your work in a way that will make prioritization easy.
  • What is a rosy retrospective and how to avoid it.
  • When and how to review your done pile.


  • “Every task is a relationship. The more things we start, the more people will interrupt us.”
  • “We all have a lot of undiscovered us. So we need a place to put the ideas that we explore. Because if we don’t explore. And we just do the tasks. We’re kind of becoming machines.”
  • “As soon as you are able to define a repetitive process, you should try to get someone else to do it. Because as solopreneurs, we make money off of our ideas. We don’t make money off of production.”
  • “We don’t just outsource things, we pick collaborators.”
  • “The tool should match what you’re trying to get.”  
  • “You want the (Kanban) board to tell you something you don’t already know.”

Links and resources mention:

Connect with Jim:

Subscribe to the podcast on iTunes, Stitcher, Overcast, PocketCast or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show gain exposure.

google play

The shownotes can be found at zacharysexton.com/21