Resource and Knowledge Management w/ Tiago Forte – ABR023

Tiago Forte Evernote

Tiago Forte is a wealth of knowledge. He draws on his background in design and technology to help knowledge workers apply design thinking to day-to-day productivity challenges. In this episode, Tiago and I discuss the PARA method to organizing your reference material.

In this episode we cover:

  •  What Evernote is and why to use it instead of other note-taking apps.
    • Evernote is a database
    • Evernote has been around long enough to have strong, foundational capabilities.
  • PARA File Organization Structure
    • Projects – Any and all those things that need to get done within the next few weeks or months that require more than one action step to complete.
    • Areas – Ongoing aspects of your life that you are committed to meeting performance standards of.
    • Resources – Ongoing interests
    • Archives – Any other category that is no longer active
  • Progressive Summarization
    • 5% of your notes are more valuable than the rest
    • Wander and explore
    • Every time you touch a note, improve it and make it slightly more discoverable for your future self
      • Summarize it – emphasize the most important, relevant information
      • Summarize the summarizations
    • You can scale the amount of attention that you pay- according to how relevant the source is to your projects


  • “When you have everything at your fingertips- you can start to see connections between things that would not be apparent if your information was stuck in files. “
  • “Evernote is one of the more personal apps…..It’s your own thinking, your own ideas, your own brainstorms, your musings, your journal entries, your work in progress. All the messiness you don’t necessarily show the world, you keep in an app like this.”
  • “Define projects much smaller than you are used to”
  • “Once each little piece has its own value, you can put them together in different structures.”
  • “In one glance, at the 5th or 6th level of summarization, you can get the gist of en entire book in one instance.”
  • “Using a system in every place that you have files eliminates the cognitive burden of switching from one organizing scheme to another.”

Links and resources mention:

Connect with Tiago:

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