Stop Checking Your Email w/ Zachary Sexton – ABR015

This week, Zack goes solo to help you with tackle email overwhelm to effectively respond to the people you need to respond to.

In this episode we cover:

  • How to control the flow of emails
  • Strategies to reduce the flow of emails
  • Why you should stop checking your email (and what to do instead)

Is this email actionable?

  • NO
    • A date that needs to go on your calendar?
      • Put it on your calendar.
    • Interesting information?
      • Archive it and use search to find in the future.
    • Irrelevant information?
      • Delete it.
    • Reference material you need to save?
      • Download it straight into your organized reference system.*
  • YES
    • Will it take less than five minutes to take action?
      • Do it now!
    • Do you need to respond?
      • Do it now! 
    • Will it take more than 5 minutes?
      • Defer it
      • Say No
      • Delegate

Visual Email Workflow:

inbox therapy workflow


  • “Processing email is a way of making decisions on the front end with every email that comes in as soon as you open it.”

Links and resources mention:

Connect with Zachary Sexton

  • Email –
  • Twitter – @zwsexton

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The shownotes can be found at